MINUTES OF THE SIXTY FIRST ANNUAL GENERAL MEETING held at The Leisure Centre, Arnold, Nottingham on Sunday 13 March 2016 commencing at 10.30am
There were 48 people representing 21 clubs/societies present.
The President, Ian Taylor, welcomed all to the meeting.
- APOLOGIES FOR ABSENCE: Eric Miller; Louise Walton; Mike Johnson
- MINUTES OF THE SIXTIETH ANNUAL GENERAL, circulated prior to the meeting were approved. Proposed: Roy Millett, seconded Howard Fisher. Carried
- MATTERS ARISING – there were no matters arising
- TO RECEIVE THE FINANCIAL REPORT AND BALANCE SHEET – The Treasurer had presented an audited balance sheet prior to the meeting.
We had another excellent year financially with a surplus being obtained; this is also due to the hard work and careful spending by the various Officers. The costs have been within our budget. The Exhibition cost us more than on previous years as the new entry fee resulted in a slightly lower income. Email has saved the Federation quite a lot of money both in printing and also postage and now the Newsletter is being electronically distributed there is quite a reduction in costs.
The excellent photographic book was budgeted to cost the Federation and the costs incurred up to the end of the year had been allowed for. It is anticipated that there will be a further cost to the Federation next year but this is all planned.
Brian stated the Federation has now made a surplus on our accounts over the last 10 years and proposed the Federation lump sum levy remains the same again but the charge per member be reduced to £1.50 per member and stated this had been agreed by the Executive Committee.
The accounts were approved. Proposed Brian Davis; seconded: Peter Henson.
- TO FIX THE ANNUAL SUBSCRIPTION FOR YEAR 2015 – The outgoing Executive proposed:
- a) The PAGB subscription remains at £36
The N&EMPF subscription per club to remain at £24.00 giving a total of £60 and the cost per member remains at £1.50 (with an upper limit of 75 members). Proposed: Peter Cheetham: Seconded: David Gibbins. Carried.
- b) Amendment of the Bank Mandate – At present it is the President, Secretary and Treasurer. However, since the President and Secretary is the same person it is proposed to add the Vice President. Peter Cheetham seconded the proposal.
- THE ANNUAL REPORT FOR THE YEAR ENDED 2016 – The report had been circulated prior to the meeting and was approved.
Section Secretaries gave more information on their reports, where relevant.
- MATTERS ARISING – There were no matters arising.
- REPORT OF THE PHOTOGRAPHIC ALLIANCE MEMBER – This had been circulated prior to the meeting.
- PRESIDENT’S REMARKS – I would like to take this opportunity to thank those members of the Exec committee who have supported both the Federation and myself to deliver the essential services that make this Federation stand out and also all of you who have supported the Federation in any way, whether in small or large doses. It is important to remember that we are all volunteers and it does make a big difference when many people share the work load and help to ensure a smooth-running Federation.
Two years ago, March 2016 seemed a very long way away. A number of projects were in my sights and I shall remind you of the successful ones that this committee has achieved.
N&EMPF Web site – This is not quite as interactive as I would like but progress has been made. Special thanks go to Celia Clayton and David Gibbins.
Annual Exhibition – A concern for several years has been the venue of the Annual Exhibition. Thankfully we have secured a new venue for the immediate future and hope it will last in the longer term. Patchings Art Centre was booked for the 2017
Annual Exhibition. At short notice, they very kindly accommodated the 2016
Exhibition also. Special thanks go to Gary Langley for securing this venue. I would like to express our sincere thanks to the staff at Patchings Farm for ensuring a successful display of Exhibition prints.
Federation e-Newsletter – The e-newsletter of the Federation is emailed to all club secretary’s and this enables the club secretary to email to all their club members. If any club member on email does not receive a copy of the e-news, then please contact your club secretary. The date of all e-news the displayed on the N&EMPF web site so you know if you have received the latest version or not. We have received excellent comments regarding the e-newsletter. This is a big step forward and special thanks go to Peter Cheetham.
60th Anniversary Book/CD – The Federation celebrated its 60th Anniversary last year with the production of a souvenir book and CD containing images from all clubs in the Federation. This was a tremendous achievement and special thanks go to David Gibbins and Jane Carter for the book and to Ashley Franklin and Jim Hartje for the CD.
Mileage Expenses – To ensure members attending the Exec meetings are not penalised if having to travel vast distances, the Exec introduced mileage expenses. Hopefully this will encourage members to consider coming onto the Exec committee by offsetting the travel costs incurred in attending Exec meetings.
Club Membership – It is always encouraging to receive requests from clubs seeking membership of the Federation. During the past two years’ club membership, has increased and that is excellent news all round.
PAGB Awards for Photographic Merit (APM) – This has been my role on the Exec committee for the past 10 years and one that I have thoroughly enjoyed and been able to develop into the very successful part of N&EMPF that it is today. I am particularly pleased with the success of the Assessment Scheme for prospective PAGB applicants. I wish to thank all the judges who have taken part in the assessment of images personally and on behalf of the potential applicants. They have all expressed their gratitude and the percentage of successful applications has increased.
Digitising the Archives – Work is ongoing to digitise the N&EMPF archives. This an exciting project and much work has been completed. More will be revealed in due course for the benefit of clubs and special thanks go to Geoff Hood.
It now gives me a mixed feeling of emotions to prepare to stand down as your President but I shall be handing the role over to someone who I am confident will be able to take the North & East Midlands Photographic Federation to a new level involving technology.
I believe Carol has the advantage of a vast amount of experience in N&EMPF but it will also be dependent on the support that members of all the clubs and in particular those on the Exec committee. I hope your support will be evident in large amounts and that N&EMPF will continue to flourish.
It has been both an experience and a pleasure to have been your President for the 2014-2016 period.
The outgoing President, Ian Taylor, handed the chain of office to Carol Cheetham.
Carol Cheetham presented Ian Taylor with a Past Presidents goblet and thanked him for the excellent work he had done during his term of office.
Thank you for electing me as your President, for which I am truly honoured. With
Peter being President twice and me being your new President we are only the 2nd couple in the
Federation history to both be President. The previous couple were Chris and Grace Newton (Chris 1958-1960 – Grace 1968-1970) and I am very privileged to be the 3rd lady President since the Federation was formed in 1955, although somewhat in trepidation.
Ian has carried out his duties extremely well and also continued in that time as the Awards Officer, where he set up an online system for prospective candidates for N&EMPF Club members to have their work assessed by a panel of N&EMPF Judges with an improving amount of success of applicants for the PAGB Awards for Photographic Merit.
4 years ago, when I was asked to be the 2nd Vice President, and had my arm-twisted up my back by Peter and others, I thought this day was a long way away, but how quickly that time has gone. I know I have a number of peers, who will give me help and advice along the way and I thank them all for being long-term members of the N&EMPF Executive.
I would also like to thank Louise, who unfortunately cannot be here today due to a family bereavement, for taking on the Minutes Secretary position that allows me to continue as your Secretary during my term of office.
Thank you everyone and I hope I can fulfil my position as your President and look forward to the events that evolve during my term of office.
My first pleasurable task as your President is to thank somebody who has been a member of
N&EMPF for 56 years, this person, if they haven’t guessed already, is: Eileen White LRPS APAGB
Eileen joined the N&EMPF Executive at its AGM in March 1960.
She took on the position of Secretary in 1962 until 1973 and on her retirement from Secretary she was given an Honorary Life Vice Presidency of N&EMPF.
Eileen has been an Honorary Life Vice President for 43 years and is a regular attendee at Executive meetings and I have great pleasure in presenting her with an engraved goblet, which is a long overdue award, for her services to the Federation.
Many thanks Eileen for all the work you have done over the past 56 years.
- ELECTION OF OFFICERS – Peter Jones proposed, seconded: Peter Cheetham that the Officers as nominated be elected en-bloc. Carried.
President Carol J Cheetham (Long Eaton CC)
First Vice President Alan Bannister (Clay Cross PS)
Second Vice President TBA
Secretary Carol J Cheetham (Long Eaton CC)
Treasurer Brian Davis (Chesterfield PS)
Minutes Secretary Louise Walton (Rolls-Royce [Derby] PS Alliance Exhibition Secretary Susan Wilson (Clay Cross PS) Archivist Geoff Hood (Rolls Royce [Derby] PS) Awards Secretary Vacant
Conference Secretary Peter Henson (Nottm Co-Op CC & Nottm & Notts PS)
Directory Secretary Roy Millett (Clay Cross PS)
Exhibition Secretary Vacant
Newsletter Editor Peter W Cheetham (Long Eaton CC)
Lecturer & Judges Secretary David E Gibbins (Beeston CC)
Portfolio Secretary Alan Bannister (Ilkeston PC)
Social Secretary Shirley Davis (Chesterfield PS)
Web Master Celia Clayton (Beeston [Notts] CC)
Member of Alliance Executive Peter W Cheetham (Long Eaton CC)
Carol welcomed the Officers to the Committee.
Thanks, were expressed to Gary Langley who was standing down as Exhibition
Secretary after 4 years.
- ELECTION OF 8 ORDINARY MEMBERS TO THE COMMITTEE – The following were duly elected:
Nigel Atkins (Sileby PS); James Carter (Sileby PS); Peter Farnworth (Rolls-Royce
[Derby] PS); Bill Hall (Rolls-Royce [Derby] PS; Dave Hollingsworth (Arnold & District PS); Eric Miller (Beeston CC) Anne Millett (Clay Cross PS);
Proposed N&EMPF Executive, seconded Peter Jones. Carried.
The President thanked the retiring committee, for their help and support and welcomed new members to the committee.
- TO ELECT AN HON. AUDITOR – Brian Davis proposed, that Dennis Bradbury be elected as the auditor, David Gibbins seconded the proposal. Carried.
- REVIEW OF COMING EVENTS – The President reviewed the Calendar of Events for the year.
- RATIFICATION OF CLUBS – Three new clubs were ratified: Castleton & Hope Valley PS; H15 Group and Synergy.
- DATE OF THE NEXT EXECUTIVE MEETING – Saturday 2nd April 2016
- ANY OTHER BUSINESS (by permission of the President)
No matters received
The date of the 2017 AGM – to be advised
The meeting closed at 11.15am